Your Trip and Stay

The goal of this page is to provide information about getting to the conference venue, booking your room, and bringing guests. Information will be added gradually, in due time. Scroll down through the page to see all information available.

 

Getting there

The Symposium will be held at the Tarrytown House Estate, located in Tarrytown, NY, USA, 25 miles North from Manhattan. Detailed directions will be added in due time.

 In planning your trip, bear in mind that the Symposium starts on the evening of July the 6th. That is, on the 6th we check-in and have dinner. The dinner is served fro 6pm to 9pm in both evenings (July 6th and 7th). There is a bus from SoCS to IJCAI on the evening of July 8th.

 

If you are driving, see instructions at this url: http://www.tarrytownhouseestate.com/upstate-ny-location.php

If you come by train: Train service is available on Metro North (Hudson Line) from Grand Central Station. Local cab/taxi service from the Tarrytown train station is available through Elegant Taxi (914)332-0550 to Tarrytown House (about 5 - 7 minute ride). Train schedules are available on-line at: http://www.mta.nyc.ny.us. Choose Schedules, Hudson line

If you prefer a taxi or shuttle transfer, the Tarrytown Taxi Service http://www.tarrytowntaxiservice.com/ offers transfers from and to airports:

  • From Westchester: $40 + tip
  • From La Guardia: $75 + tolls + tip
  • From JFK: $85 + tolls + tip
  • From Newark:$100 + tolls + tip

There is a surcharge of 10% for credit card payments. The prices above are for town cars and for 1-3 people. 

The shuttle service is only for 5 people or more from the same airport and same arrival or departure time. See the website for more details and for contact information.

 Multi-modal journey planners such as http://www.rome2rio.com or maps.google.com might be useful. We did not test the accuracy of their results for our destination.

 

Booking a room

YOU CAN TAKE ADVANTAGE OF THE CURRENT RATES ONLY IF YOU BOOK YOUR HOTEL AT LEAST THREE WEEKS BEFORE THE CONFERENCE STARTS. WE STRONGLY ENCOURAGE YOU TO BOOK YOUR HOTEL NOW, UNLESS YOU HAVE ALREADY DONE SO.

If you do not share a room with another participant at the conference, call Sean Collins at +1 914-591-3147 and perform the booking. Tell Sean that you are with the Symposium on Combinatorial Search. The rate per night is $135 + tax. This rate is only for the SoCS attendees. Bookings made on the name of someone not attending the Symposium will be canceled. Attendees can bring guests (e.g., spouse and children) to share the room with. See the rates in the "Bringing guests" section later on this page. Mention the number of guests, if any, when booking your room.

 

If you share a room with another participant, follow the following steps:

1. Know the name of your roommate and make sure your roommate agrees to share a room with you. We have created a Google Docs spreadsheet that you may want to use for the purpose of finding a roommate. Here is the url: https://docs.google.com/spreadsheets/d/1j_tIE79TVAQqJ3ATQMlODh4-HPYpJeOHuqZ6HMMIsTE/edit?usp=sharing This document comes with no guarantee or obligation on our side, and is provided only to help attendees find a roommate if they don't already have one.

 2. Call Sean Collins at +1 914-591-3147 and make the booking. Tell Sean that you are with the Symposium on Combinatorial Search. The rate per attendee per night is $85 + tax. This rate is only for the SoCS attendees. Bookings made on the name of someone not attending the Symposium will be canceled.

3. Optionally, you may call Sean before knowing your roommate's name, to secure your accommodation. Then, call again when you know the roommate's name.

 

IMPORTANT: Book your accommodation as soon as possible, to secure a spot. Have your credit card details available when calling.

 

Bringing guests

Attendees can bring guests (e.g., spouse and children) to share the room with. The rate for a guest is one of the following: $25+tax per person per night with no food provided; or $45+tax per person per night including breakfast; or $145+tax per person per night including all three meals. These are paid directly to the hotel, not to SoCS. There is an à la carte menu available as well. However, please send us the number of guests you plan to bring, together with their meal arrangement.